Subletting laws and regulations in New York

In 2025, Ohana became the largest subletting community in NYC after helping around 9,000 people secure reliable sublets. After those subleases end, most go on to sign 12-month leases. That means we see what actually happens before, during, and after a sublet more than most. First things first: subletting in New York is legal. It’s a normal, common part of how housing works here. People leave for internships, new jobs, travel, or transitions. Someone else needs a place. Subletting fills that gap and keeps apartments occupied. When it’s done correctly, it works really well.

The basics of subletting in NYC

Here’s the simple version. You typically need to ask your landlord for permission in writing. In most market-rate apartments, they can’t unreasonably deny a proper request The New York City Rent Guidelines Board states: “You are entitled to request permission to sublet from the owner, and the owner may not unreasonably refuse such permission.” If approved, you stay responsible for the lease. The subtenant pays you, but you’re still legally on the hook for rent and any damage. For rent-stabilized units, you generally can’t charge more than the legal regulated rent. Short-term rentals are different. Local Law 18 (which took effect in September 2023) requires hosts to register with the Mayor’s Office of Special Enforcement , be present during the guest’s stay, limit occupancy to two guests, and prohibits renting full apartments for under 30 days in most cases. It significantly restricted short-term rental activity in NYC. Traditional sublets, typically 30 days or longer, fall into a separate category. Ohana focuses on these longer-term stays and provides the structure and tools to support compliant sublets that meet New York’s legal framework.

Where Ohana fits in

Sublets go smoothly when expectations are clear, which is exactly how Ohana is structured. Custom sublet agreements outline exactly what both sides are agreeing to, including rent, dates, and responsibilities. Guests receive the apartment they paid for before rent is released to the host, and at the end of the stay, the apartment is confirmed to be in good condition before the security deposit is released back to the guest. Throughout the entire process, Ohana stays closely involved with both the host and the guest to help ensure the sublet is secure, legally compliant, and handled properly from start to finish.

Protection for Landlords and Renters When Subletting

Subletting is common, so taking a few simple steps on the insurance side can help both landlords and renters feel comfortable throughout the process. Property owners who rent out their units often choose coverage designed specifically for rental properties. Steadily offers landlord-focused policies that can include liability protection, property coverage, and lost rental income. Renters and owners who want to explore different insurance options may use Policygenius, an online marketplace that makes it easy to compare policies from multiple carriers. Insurance isn’t always required when subletting, but many people view it as a practical way to support a smooth and straightforward rental experience.

Why we share this

Subletting keeps New York flexible. It helps tenants avoid breaking leases, helps landlords avoid vacancies, and gives new residents a lower-commitment way to live in the city. When it’s done properly, with permission, clear agreements, and the right protections in place, subletting isn’t risky. It’s practical, legal, and a smart way to make NYC housing work better for everyone involved.